Payout Reconciliation Checker
Enter the figures from one platform statement and the deposit that actually reached your bank, and this checker will tell you whether the payout reconciles — and if it does not, where the unexplained difference most likely sits.
From your platform statement
Total sales for the period, before any deductions
Normally 20% of the commission figure
Promotions, corrections, other deductions
From your bank
The amount that actually landed for this period
How this tool works
A delivery platform pays you one net figure that bundles together gross sales, commission, VAT on that commission, refunds and any adjustments. Because it arrives as a single deposit, a period can look fine while a deduction goes unexplained for months. This checker does the arithmetic the platform statement does not: it compares what the itemised lines say should have been deposited against what actually was, flags the direction of any variance, and interprets the common causes — a deduction carried over from an earlier period, a promotion still running, refunds double-counted because the gross figure was already net of them, or VAT on commission omitted entirely and therefore never reclaimed. It also reports your effective rate for the period, which is the only figure that lets you compare platforms on equal terms.
Related guides
Automate your platform reconciliation
This tool gives you a snapshot. PayoutLedger automates the full reconciliation workflow — upload your CSVs, get VAT-correct journals, push to Xero. Join the waitlist for early access.
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