Download weekly financial report from Deliveroo Partner Hub
Check report covers the correct date range
Note: Gross order value (before commissions)
Note: Refunds deducted this period
Uber EatsUber Eats Manager → Payments
Download weekly payment statement from Uber Eats Manager
Check report covers the correct date range
Note: Gross order value (before commissions)
Note: Refunds and adjustments
Just EatPartner Centre → Finance → Statements
Download weekly statement from Just Eat Partner Centre
Check report covers the correct date range
Note: Gross order value (before commissions)
Step 2: Match Bank Deposits
Open your bank account (or Xero/QuickBooks bank feed)
Match each platform deposit to the corresponding net payout amount above
Deliveroo deposit matches net payout: Yes / No / Variance: ________
Uber Eats deposit matches net payout: Yes / No / Variance: ________
Just Eat deposit matches net payout: Yes / No / Variance: ________
Investigate any variances. Common causes: payment timing (deposits may span different periods), marketing deductions, tablet rental fees, or split payments.
Common trap: Platforms sometimes split a weekly payout into multiple deposits or combine multiple weeks. Always check that the deposit date matches the report period before flagging a variance.
Step 3: Record in Bookkeeping Software
Record gross revenue (NOT the net payout) as income for each platform
Record commission + fees as a separate expense (cost of sales)
Record VAT on commission as input tax (if VAT-registered) — but check partial exemption if you sell zero-rated food
Record refunds as a credit to income (reduces revenue, not an expense)
Reconcile the bank deposit — it should match net payout (gross minus commission minus refunds)
The correct journal entry:
DR Bank (net payout) + DR Commission expense (commission + VAT on commission) + DR Refunds (credit note to income) = CR Revenue (gross order value)
Step 4: Weekly Summary
Platform
Gross Revenue
Commission
VAT on Commission
Refunds
Net Payout
Bank Deposit
Variance
Deliveroo
Uber Eats
Just Eat
TOTAL
Step 5: Sign-Off
All platforms reconciled: gross revenue, commissions, refunds, and bank deposits match
Journals posted to Xero / QuickBooks / Sage
Platform reports saved (keep for 6 years minimum for HMRC)
Any disputes noted — refunds you disagree with, unexplained variances, platform credits pending
This checklist takes 2+ hours per week manually
PayoutLedger automates platform reconciliation — upload your CSVs, get VAT-correct Xero journals, and match deposits automatically. Join the waitlist at payoutledger.co.uk
Disclaimer: This checklist provides general guidance for reconciling delivery platform payouts. It is not financial or tax advice. The correct VAT treatment of platform commissions depends on your specific circumstances — consult a qualified accountant. PayoutLedger is a product of Crocker Digital Ltd.